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Healthcare Administrative Assistant

A healthcare administrative assistant works to insure that the clinic, doctor’s office, or hospital they work at functions as smoothly as possible. You are not just in charge of checking patients in when they arrive, your responsibilities are much more than that. As a healthcare administrative assistant, you would provide a wide variety of support to one or more departments or managers. You would prepare documents for personnel changes, produce operating reports for your respective department, and serve as a liaison for internal and external inquiries for your respective department.

Education/ Experience

  • Generally, a Bachelor’s degree is required, although some companies may accept a High School Diploma or GED as well
  • Minimum of a couple years’ experience with Microsoft Office is required for most positions
  • Previous experience with administrative support duties are generally preferred, though not always required
  • Being bilingual is a requirement for some positions, but is generally preferred for good customer service
  • The ability to multi-task in a fast paced environment is generally a required ability

Job Duties

  • Performing clerical duties such as photocopying, faxing, mail distribution, and filing
  • Maintains records for staff, phones, company credit cards, and office keys
  • Creates various types of documentation using Microsoft Office
  • Coordinates meetings or conference calls as needed
  • Answers phones in a timely manner using good customer service skills and judgement in the distribution of messages
  • In charge of keeping inventory of all office supplies, and placing replenishment orders as needed
  • Records minutes at meetings and archives them accordingly
  • Performs other related duties as assigned